Creating and saving folders using OCR characters

Using OCR (a function for detecting text in scanned images and converting it to readable text), you can divide files by using the text read from a specific area, and then create and save folders using the recognized text.

This section explains the job settings for "Creating and saving folders using the text read in OCR”.

1. 1Display the Job Settings screen, and then click the 2. Save tab.

   

2. 2Select Apply job separation, set Separator to OCR, and then click Separation Settings.

   

3. 3On the Job Separation Settings screen, select the language of the text being read from Recognition Text. Select Create Folder, and then select OCR from Folder Name Components.

   

   OCR is added to Folder Name.

   Note:

   You can specify the point at which the Folder Name Components will be inserted with your cursor.

   You can also drag and drop added items to change the order.

   To delete added items, select the added item and delete it using the Delete key on your keyboard.

4. 4To set the OCR text detection area, place the document on the scanner, and then click Preview Scan.

   

5. 5Click OK on the Scan Settings screen.

   

6. 6In the scanned preview image, specify the text detection area. Click the starting point, and then drag to display a blue border to specify the text detection area.

   
   Note:

   • In Maximum Length of Detected Text, you can specify the maximum number of characters used for the folder name from the text detected in the specified area.

   • If you do not need to save the pages used for sorting, select Delete a page for separator. Unnecessary pages are then deleted before the data is saved.

     

   • Select Show the detection result to check whether or not text has been read correctly. On the screen displayed after scanning, you can check the area and text that has been recognized. You can also re-specify the area, and correct the text.