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Creating and Saving Folders Using OCR Characters

Note:

Some items and settings may not be available depending on the scanner you are using.

With OCR (a function that detects text information in a scanned image and converts it into text data), you can read text from a specified area, split a file by that text, or create and save a folder.

This section explains the job settings for "Creating and saving a folder using text read by OCR".

  1. 1Display the Job Settings screen, and then click the 2. Save tab.

  2. 2Select Apply job separation, set OCR as the Separator, and then click Separation Settings.

  3. 3On the Job Separation Settings screen, select the type of text being read from Recognition Text. Select Create Folder, and then select OCR from Folder Name Components.

    OCR is added to the Folder Name.

    Note:

    You can use your cursor to specify where you want to add Folder Name Components.

    You can also change the order of components by selecting added items and dragging/dropping them.

    If you want to delete a component, select the added item and delete it using the Delete key on your keyboard.

  4. 4To specify the OCR detection area, place the originals on the scanner, and then click Preview Scan.

  5. 5Click OK on the Scan Settings screen.

  6. 6In the scanned preview image, specify the text detection area. Click and drag from the starting point to display a blue box that you can use to specify the area.

    Note:

    • Maximum Length of Detected Text allows you to specify the maximum number of characters that can be read in the detected area that can then be used for the folder name.

    • After separating by OCR text information, if you want to save all of the images separated by the same text information together, select Combine Same Result.

    • If you do not need to save the page used for separating, select Delete a page for separator. After separating, you can delete unnecessary pages, and then save.

    • If you want to check if the text has been recognized correctly, select Show the detection result. You can check the recognized area and text on the screen displayed after scanning. You can also re-specify the area to be recognized, or correct the text.

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