Registering an Email Server

Authentication Method

Specify the authentication method for the printer to access the mail server.

For Microsoft Exchange Online users:

Due to enhanced security in Microsoft Exchange Online, the previous Basic Authentication method has been discontinued and SMTP authentication (SMTP AUTH) has been disabled by default. Therefore, to use the email service from now on, you will need to use the OAuth2 authentication method. If you use the email sending/email notification functions of a printer, configure the email server settings to use OAuth2 authentication.

Also, enable SMTP AUTH in Exchange Online in preparation.

Enabling SMTP AUTH in Exchange Online

Off

Select when the mail server does not need authentication.

SMTP AUTH

Authenticates on the SMTP server (outgoing mail server) when sending the email. The mail server needs to support SMTP authentication.

POP before SMTP

Authenticates on the POP3 server (receiving mail server) before sending the email. When you select this item, set the POP3 server.

OAuth2

Authenticates using OAuth2. When you select this item, you also need to set Email service.

Email service (Web Config only)

If you select OAuth2 as the Authentication Method, select an email service from the list. Click Sign In, and then follow the on-screen instructions to sign in to the service.

Setting Up OAuth2.0 Authentication for the Email Server

Note:

For personal use, select Outlook.com.

Authenticated Account

If you select SMTP AUTH or POP before SMTP as the Authentication Method, enter the authenticated account name between 0 and 255 characters in ASCII (0x20-0x7E).

When you select SMTP AUTH, enter the SMTP server account. When you select POP before SMTP, enter the POP3 server account.

Authenticated Password

If you select SMTP AUTH or POP before SMTP as the Authentication Method, enter the authenticated password between 0 and 70 characters in ASCII (0x20-0x7E).

When you select SMTP AUTH, enter the authenticated account for the SMTP server. When you select POP before SMTP, enter the authenticated account for the POP3 server.

Sender's Email Address

Enter the sender's email address such as the email address of the system administrator. This is used when authenticating, so enter a valid email address that is registered to the mail server.

Enter between 0 and 255 characters in ASCII (0x20-0x7E) except for : ( ) < > [ ] ; ¥. A period "." cannot be the first character.

SMTP Server Address

Enter between 0 and 255 characters using A-Z a-z 0-9 . - . You can use IPv4 or FQDN format.

SMTP Server Port Number

Enter a number between 1 and 65535.

Secure Connection

Select the encryption method of the communication to the mail server.

None

If you select POP before SMTP in Authentication Method, the connection is not encrypted.

SSL/TLS

This is available when Authentication Method is set to Off or SMTP AUTH. Communication is encrypted from the start.

STARTTLS

This is available when Authentication Method is set to Off or SMTP AUTH. Communication is not encrypted from the start, but could be encrypted later depending on the network environment.

Certificate Validation (Web Config only)

The certificate is validated when this is enabled. We recommend this is set to Enable. To set up, you need to import the CA Certificate to the printer.

If an error message is displayed saying that the certificate is untrusted, see the following.

The Date and Time Are Incorrect

The Root Certificate Needs to be Updated

POP3 Server Address

If you select POP before SMTP as the Authentication Method, enter the POP3 server address between 0 and 255 characters using A-Z a-z 0-9 . - . You can use IPv4 or FQDN format.

POP3 Server Port Number

If you select POP before SMTP as the Authentication Method, enter a number between 1 and 65535.