WF-M5899 Series

User's Guide

> Preparing the Printer and Making Initial Settings > Settings for Printing, Scanning, Copying and Faxing > Making Fax Features Available > Making Settings for the Printer's Fax Features According to Use > Settings to Save and Forward Received Faxes with Specific Conditions > Forwarding Settings to Receive Faxes with Specific Conditions

Forwarding Settings to Receive Faxes with Specific Conditions

You can make forwarding settings to receive faxes from a specified sender or at a specified time.

When multiple conditions (Conditional Save/Forward) are set, they are referenced in the order of the items, and the Conditional Save/Forward that matches first is executed.

You can make forwarding settings to a destination, an email address, a shared folder, your cloud account or another fax machine from a specified sender or at a specified time.

Note:

  • If you want to make settings to forward received faxes, first add the forwarding destinations to the contacts list or the cloud destination list. See the table below for which list to register.

    Destination Type

    Contacts

    Cloud Destination List

    email address

    ✔

    –

    shared folder

    ✔

    –

    cloud account

    –

    ✔

    another fax machine

    ✔

    –

Making Forwarding Settings to Receive Faxes with Specified Conditions

Note:

  • As well as using the printer's control panel, you can use Web Config to make forwarding settings to receive faxes. Select the Fax tab > Save/Forward Settings > Conditional Save/Forward, select the number of the confidential box, and then select Edit and make the forwarding destination settings.

  • You can also print and/or save received faxes at the same time. Make the settings on the Edit screen mentioned above.

  1. Select Settings on the printer's control panel, and then select General Settings > Fax Settings.

  2. Select Receive Settings > Save/Forward Settings > Conditional Save/Forward, and then tap an unregistered box under Conditional Save/Forward.

    Note:

    If you want to change the settings for a registered box, tap and change the settings.

  3. Select the Name box and enter the name you want to register.

  4. Select the Condition(s) box to make a condition setting.

    • Sender Fax ID match: If the incoming fax number matches the conditions you selected in this item, the printer saves and forwards the received faxes.
      Select the Sender Fax ID match condition and enter the fax number (max. 20 digits) by selecting the ID box.
    • Subaddress(SUB) perfect match: If the subaddress (SUB) is a perfect match, the printer saves and forwards the received faxes.
      Enable the Subaddress(SUB) perfect match setting and enter the password by selecting the Subaddress(SUB) box.
    • Password(SID) perfect match: If the password (SID) is perfectly matched, the printer saves and forwards the received faxes.
      Enable the Password(SID) perfect match setting and input the password by selecting the Password(SID) box.
    • Receiving Time: The printer saves and forwards received faxes during the specified time period.
      Enable the Receiving Time setting and then set the time in Start Time and End Time.

  5. Select Save/Forward Destination, and then make settings for a forwarding destination.

    Select Forward.

    Tap Forward to set this to On.

    Select Destination > Add Entry, and then select a forwarding destination from the contacts list or the cloud destination list. You can specify a forwarding destination.

    To switch the lists, tap and select (Cloud Destination List), or tap and select (Contacts).

    When you have finished selecting forwarding destinations, tap Close.

    Check that the forwarding destination you selected is correct, and then select Close.

    In Options When Forwarding Failed, select whether to print received documents or save them in the printer's Inbox when forwarding fails.

    Tap OK.

    Important:

    When the Inbox or a confidential box is full, receiving faxes is disabled. You should delete the documents from the inbox once they have been checked. The number of documents that have failed to be forwarded is displayed on the on the home screen, in addition to other unprocessed jobs.

    Note:

    To print received faxes at the same time, tap Print to set this to On.

  6. Select OK to complete the Save/Forward Destination Settings.

    Note:

    You can set the printer to send emails to people you want to notify about the results of forwarding faxes when the forwarding process is complete. As necessary, select Email Notifications, set the processes, and then select the destination to which you want to send notifications from the contacts list.

  7. Select OK until you return to the Save/Forward Settings screen to complete Conditional Save/Forward.

  8. Select the registered box for which you made a condition setting, and then select Enable.

Note:

  • This completes making conditional forwarding settings to receive faxes. You can set Common Settings as necessary. For details, see the explanation for Common Settings in the Save/Forward Settings menu.

  • If you have selected a shared folder on a network, an email address, or a cloud account as the forwarding destination, we recommend that you test if you can send an image to the destination.

    Select Scan > Email, Scan > Network Folder/FTP from the printer's control panel, select the destination, and then start scanning.

    If you have selected a cloud account, you can perform a test by forwarding an image that has been saved in a fax box to the destination. Select Fax Box from the printer's control panel. Select (Preview menu) > Forward(Cloud) for a fax box in which any scanned image has been saved, select the destination, and then start forwarding.

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