Registering an Email Server

Authentication Method

Specify the authentication method for the scanner to access the mail server.

When using Microsoft Exchange Online:

Due to enhanced security in Microsoft Exchange Online, the previous Basic Authentication method has been discontinued and SMTP authentication (SMTP AUTH) has been disabled by default. Therefore, to use the email service from now on, you will need to use the OAuth2 authentication method. If you use the email sending/email notification functions of a scanner, configure the email server settings to use OAuth2 authentication.

You should also enable SMTP AUTH in Exchange Online.

Enabling SMTP AUTH in Exchange Online

Off

Authentication is disabled when communicating with a mail server.

SMTP AUTH

The email server needs to support SMTP authentication.

POP before SMTP

When you select this item, set a POP3 server.

OAuth2

When you select this item, set an Email service.

Email service

If you select OAuth2 as the Authentication Method, select an email service from the drop-down list. Click Sign In, and then follow the on-screen instructions to sign in to the email service.

Setting Up OAuth2.0 Authentication for the Email Server

Note:

For personal use, select Outlook.com.

Authenticated Account

If you select SMTP AUTH or POP before SMTP as the Authentication Method, enter the authenticated account name. Enter within 0 to 255 characters in ASCII (0x20 - 0x7E).

Authenticated Password

If you select SMTP AUTH or POP before SMTP as the Authentication Method, enter the authenticated password. Enter between 0 and 70 characters in ASCII (0x20-0x7E).

Sender's Email Address

Set the email address that will be used to send emails from the scanner. Although you can use an existing email address, we recommend that you acquire and set up a dedicated email address so that it can be distinguished from emails sent from the scanner.

Enter within 0 to 255 characters in ASCII (0x20 - 0x7E) except for : ( ) < > [ ] ; ¥. A period "." cannot be the first character.

SMTP Server Address

Enter between 0 and 255 characters using A-Z a-z 0-9 . - . You can use IPv4 or FQDN format.

SMTP Server Port Number

Enter a number between 1 and 65535.

Secure Connection

Specify the secure connection method for the email server.

None

If you select POP before SMTP in Authentication Method, the connection method is set to None.

SSL/TLS

This is available when Authentication Method is set to Off or SMTP AUTH.

STARTTLS

This is available when Authentication Method is set to Off or SMTP AUTH.

Certificate Validation (Web Config only)

The certificate is validated when this is enabled. We recommend setting this to Enable when Secure Connection is set to anything other than None.

POP3 Server Address

If you select POP before SMTP as the Authentication Method, enter the server address of the POP3 server. You can enter between 0 and 255 characters using A-Z a-z 0-9. You can use IPv4 or FQDN format.

POP3 Server Port Number

Set when you select POP before SMTP in Authentication Method. Enter a number between 1 and 65535.